Set Up Guide

Picnic Table Dedication Program

Program Overview: A Picnic Table Dedication Program gives families, civic groups, and community members the chance to honor loved ones in a way that fosters connection. Whether placed in a park, along a trail, near a playground, or in a city square, dedicated picnic tables provide both utility and remembrance. These memorials strengthen public spaces, encourage gathering, and create tributes that are used and appreciated daily by hundreds of visitors.

Set Up Guide for a Picnic Table Dedication Program

1. Lay the Groundwork for Your Program

A successful Picnic Table Dedication Program starts with clear planning and thoughtful guidelines. For families, the chance to honor a loved one with a memorial item and a plaque message adds lasting meaning. Parks and cities should balance this emotional connection with durability, placement, and long-term care to keep the program sustainable.

Select Placement Areas: Identify high-use locations like playgrounds, waterfronts, athletic fields, or community plazas where tables will be most valued.
Define Table Options: Offer choices such as standard tables, ADA-accessible tables, or premium placements in popular areas.
Share Dedication Details: Establish what plaque style will be used, inscription guidelines, installation rules, and care expectations.
Set Cost: Pricing should cover table purchase, installation, maintenance, and cost of plaque
Showcase Examples: Share photos of table models, sample plaques, and site maps so donors can visualize their dedication

Did You Know?

Dedicated picnic tables often last 10–15 years, giving families a tribute that serves the community for over a decade.

2. Make the Process Easy for Participants

The easier it is to participate, the more people will get involved. A seamless process builds trust and ensures families feel confident that their dedication will be respected and cared for.

Online Webpage: Create a dedicated page where donors can review table styles, dedication policies, and available locations, and to complete the process in one place.
Offer Online Payments: Allow donors to check out online with credit/debit cards, ACH Transfer, and automatically provide tax receipts.
Dedication Details: Collect the donor’s information, the individual being honored, and the plaque inscription.
Map Out Locations: Provide a visual map of available tables across the park or city to make selection simple and transparent.

Manage Memorial Programs Effortlessly

Digital record keeping helps parks and cities manage picnic table placements, track dedications, and log maintenance. With everything documented, staff reduce errors and ensure each dedication remains accurate and well cared for.

3. Keep the Program Sustainable

A well-managed program eliminates the headaches of manual tracking, miscommunication, and back-and-forth questions. With a clear system in place, administrators save time while participants enjoy a smooth and reliable experience. Organization behind the scenes makes memorial giving easier for everyone and keeps the focus on what matters most.

Keep Track of Dedications: Keep a record of donor information, installation dates, and care schedules for each table. Accurate records ensure no detail is lost over time.
Coordinate Installations: Work with crews or vendors to install tables accurately and on time and stay on top of maintenance schedules.
Celebrate and Share: Publicly recognize new dedications through photos, newsletters, or social media posts.