Participant Approval Workflows are currently available for Registration, Sponsorship, and Memorial campaigns. They are ideal for programs where applications need to be reviewed and approved before payment is collected.

Yes. You can use Participant Approval Workflows for free events, programs, and applications that require organizer review before participation.

If applicants do not need approval, we recommend using a standard registration process instead.

When you approve an applicant, they receive a custom email message along with a secure payment link to complete their registration, sponsorship, or dedication.

When you reject an applicant, they receive your custom rejection message explaining next steps or thanking them for their interest.

Both emails can be personalized to match your program and communication style.

See example of emails -> (help juice)

Yes. Include your own message when approving or rejecting applicants so participants receive clear next steps and event-specific information.

Yes. During the approval process, you can adjust the amount due, including optional add-ons, sponsorship upgrades, utilities, booth fees, or other custom charges.

Yes. Approved applicants automatically receive reminder emails, helping reduce manual follow-up.

Yes. The Activity Log makes it easy to track approved applicants, completed payments, outstanding balances, and payment statuses in one place.

No. Participants simply complete your application form online. No account creation is required.

Yes. Applications remain in your Pending Applications queue until you approve or reject them.

Their application remains unpaid. Organizers can easily identify outstanding payments and follow up if needed.

No. Once Participant Approval Process are enabled on a campaign, they cannot be disabled. This helps ensure a consistent application and payment experience for all participants.