Campaign Spotlight: Town of Granite Falls | NC

Splash Bash Vendor Registration and Vendor Payment Portal

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Town of Granite Falls | NC

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Two-Step Vendor Registration Process

See how the Town of Granite Falls structured their two-step vendor registration process:

1. Broadcast Vendor Opportunity

The community launched a public vendor registration campaign to announce the opportunity and invite vendors to apply. This page served as the central place where vendors could learn about the event, review expectations, and submit their applications.

Listed vendor participation options (Food Trucks, Artisan Booths, Retail Vendors, etc.)
Shared event overview, schedule, and audience details
Provided vendor guidelines and participation requirements
Included deadlines and instructions for submitting applications

2. Use Custom Forms to Collect Vendor Applications

Custom forms allowed the organizers to gather all required information during the application process, helping them properly review vendors before approval.

Business and contact information
Vendor category or booth type
Required permits, licenses, or certificates
Logos or marketing materials for promotion
Agreement signatures confirming event guidelines

3. Customized the Application Follow-Up with Next Steps

After vendors submitted their application, they received an automatic follow-up message explaining what would happen next and how the approval process worked.

Applications would be reviewed by event organizers
Vendors would be notified if approved
Approved vendors would receive a private payment link
Additional event details would be shared after approval

4. Used the Campaign Activity Log to Review and Approve Vendors

Organizers reviewed vendor submissions directly from the campaign activity log, allowing them to track applications and manage approvals in one place.

Review application submissions and uploaded documents
Leave internal approval notes within the activity details
Track submission dates and vendor information
Export form submission data if needed

5. Sent an Approval Email with the Private Payment Link

Once vendors were approved, organizers sent a quick email letting them know they were accepted and providing the link to complete their vendor registration.

Confirmation that their application was approved
Event reminders and key participation details
Private payment link to secure their spot
Payment deadline to finalize registration

View Approval Email Template →

6. Used Private Share Link for Approved Vendor Payments

Approved vendors were directed to a private campaign page where they could complete payment and finalize their participation without repeating their application information.

Only accessible to vendors with the private link
Simple payment to confirm participation
No need to resubmit application details
Easy for organizers to track confirmed vendors

The Results

✪ Saved staff time by replacing manual sign-ups and disorganized spreadsheets
✪ Streamlined approval-to-payment process that keeps vendor registration organized, secure, and easy to manage
✪ Removed complexity and improved the sign-up process for participants
✪ Reached a broader audience with better promotion tools
✪ Collected complete participant details, waivers, and payments upfront
✪ Created lasting community connections through thoughtful programming

Simplify Registration for Your Events and Programs

Organize your next initiative with SeeMyLegacy’s purpose-built registration tools. Save staff headaches with a streamlined application and payment process, and increase participation with simple sign-up forms designed for communities.

Learn More About Registrations

Payment Processing

Accept online payments, log offline registrations, and automatically send confirmations to participants with no extra work.

Customizable Registration Forms

Capture required information like vendor details, file uploads, signatures, and custom selections, all in one simple form with no account creation required.

Promotional Tools

Promote community initiatives with shareable links, QR codes, and embeddable widgets that work across your website, email, and social channels.

Participant Tracking + Management

Keep your initiatives running smoothly with an interactive participant list, making it easy to coordinate check-ins, review registration details, and report on participation.

Approved Vendor Email Template with Private Payment Link

Subject: {EVENT NAME} Vendor Application Approved – Next Steps

Hello {Vendor Name},

Thank you for applying to participate as a vendor in the {Event Name} hosted by {Organization / City Name}. We’re happy to let you know that your vendor application has been approved.

Below is a summary of the information submitted with your application:

Vendor Type / Category: {Vendor Category}
Business Name: {Business Name}
Approved Vendor Space(s): {Number of Vendor Spaces}

To confirm your participation and reserve your vendor space, please complete your vendor registration and payment using the private link below:

Complete Vendor Registration & Payment

{Private Vendor Payment Link}

Vendor spaces are limited and will be reserved once payment has been received.

Additional event details, including vendor setup instructions, booth placement, arrival times, and event-day logistics, will be shared with confirmed vendors closer to the event date.

If you have any questions or need to update information from your application, please contact {Organizer Contact Email or Phone}.

We appreciate your interest in being part of this community event and look forward to having you join us.

Best regards,
{Organization / City Name}
{Department / Event Team Name}

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